Write a Four-Email Overdue Invoice Chasing Sequence
Use this prompt once to generate a complete four-email overdue invoice chasing sequence. Fill in your business details before sending, then save the output as reusable templates for every future overdue invoice.
The Prompt
Write a four-email invoice follow-up sequence for a small business owner. Each email should escalate in tone. Use these details across all four: - Business name: [YOUR BUSINESS NAME] - Client name: [CLIENT FIRST NAME] - Invoice number: [INVOICE #] - Invoice amount: [AMOUNT] - Original due date: [DUE DATE] - Payment method: [e.g., bank transfer, PayPal link, cheque] Email 1 — Day 1 after due date: Friendly and brief. Assume the oversight is accidental. Mention the invoice number and amount. Include payment instructions. Email 2 — Day 7: Polite but clearer. Reference that you sent a previous reminder. Restate payment details. Keep it professional. Email 3 — Day 14: Firm. No warmth added for its own sake. State clearly that the invoice is now 14 days overdue. Mention you need this resolved promptly. Include full payment details again. Email 4 — Day 21–30: Final notice. Professional and direct. State that if payment is not received within 7 days, you will pursue further action (credit agency referral, late payment interest, or legal steps — pick one to include). Do not threaten. State it as a factual next step. Format each email with a subject line, body, and sign-off. Do not use exclamation marks. Do not use filler language. Keep each email under 150 words.
From the guide
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