Write a Four-Email Overdue Invoice Chasing Sequence
Use this prompt once to generate a complete four-email overdue invoice chasing sequence. Fill in your business details before sending, then save the output as reusable templates for every future overdue invoice.
The Prompt
Write a four-email invoice follow-up sequence for a small business owner. Each email should escalate in tone. Use these details across all four: - Business name: [YOUR BUSINESS NAME] - Client name: [CLIENT FIRST NAME] - Invoice number: [INVOICE #] - Invoice amount: [AMOUNT] - Original due date: [DUE DATE] - Payment method: [e.g., bank transfer, PayPal link, cheque] Email 1 — Day 1 after due date: Friendly and brief. Assume the oversight is accidental. Mention the invoice number and amount. Include payment instructions. Email 2 — Day 7: Polite but clearer. Reference that you sent a previous reminder. Restate payment details. Keep it professional. Email 3 — Day 14: Firm. No warmth added for its own sake. State clearly that the invoice is now 14 days overdue. Mention you need this resolved promptly. Include full payment details again. Email 4 — Day 21–30: Final notice. Professional and direct. State that if payment is not received within 7 days, you will pursue further action (credit agency referral, late payment interest, or legal steps — pick one to include). Do not threaten. State it as a factual next step. Format each email with a subject line, body, and sign-off. Do not use exclamation marks. Do not use filler language. Keep each email under 150 words.
From the guide
Using AI to build a simple invoice chasing sequence that goes out automatically when a client is overdue without you having to ask →Related Prompts
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Chase a Long-Term Client for an Overdue Invoice
Add this line to the main invoice sequence prompt when the overdue client is a long-standing one and you want to maintain the relationship while still being direct about the outstanding payment.
Stop AI Writing Apologetic Invoice Chasing Emails
Add this line to the main invoice sequence prompt if the initial output contains hedging language like 'I hope this finds you well' or 'I just wanted to follow up.' Can also be added to any individual email rewrite request.
Rewrite Invoice Chasing Email to Sound Firmer
Use this follow-up prompt if the AI-generated Email 3 still sounds too apologetic or soft after the initial sequence generation. Paste it into the same chat session immediately after reviewing the output.