Off Prompt
AI Tools for Small Business
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How to write a scope of work for a client project using AI — a repeatable workflow that takes 15–20 minutes and prevents costly mid-project disputes.
How to prepare for a small business bank loan meeting in 30 minutes. Use AI to build a loan brief and Q&A prep sheet from your own financials.
How to analyze sales data for your small business using AI. Export from Square or Shopify, paste one prompt, get a plain-language report in 15 minutes.
How to get action items from a meeting recording in under 10 minutes. A 3-step AI workflow using ChatGPT or Claude — no minute-taker needed.
Price increase letter to clients for small business: use AI to write clear, confident rate increase emails that keep clients. Prompts included.
How to write a job ad for a trade job using AI — includes a prompt, a fill-in template, and a checklist that cuts ghosting in under 30 minutes.
How to write an influencer brief for your small business using AI — in 10 minutes. Includes a real prompt, a worked example, and a reusable template.
Simple service level agreement template for small business: use AI to draft a client-ready retainer SLA in 30 minutes, for free.
AI write Google ad copy small business owners can actually use — headlines, descriptions, and Meta copy with exact prompts and platform rules built in.
How to analyze customer reviews with AI as a small business owner — find patterns in Google and Facebook reviews using ChatGPT, free, in 45 minutes.
Simple cash flow forecast for small business using AI — no spreadsheet or bookkeeper needed. Build a 90-day projection in 30 minutes with one prompt.
How to write a refund policy for small business using AI — get a tailored, plain-English draft in under 30 minutes. No lawyer or template site needed.
AI interview questions for small business hiring: build a structured question set and scoring sheet in under an hour using ChatGPT or Claude.
AI cold call script for small business: use this ChatGPT prompt to build a real, usable phone script your team can run today. Takes 45 minutes.
How to organize receipts and invoices with AI: extract, categorize, and export a clean expense report using ChatGPT or Claude in under 90 minutes.
AI freelancer contract template for small business: draft a legally structured contractor agreement in 30 minutes using ChatGPT or Claude — no lawyer required.
AI event description template for small business workshops: build your Eventbrite listing, emails, and social posts in one sitting with ChatGPT.
AI business performance report small business owners can send to partners monthly. A repeatable 70-minute workflow with prompts, a template, and a real before-and-after.
AI customer feedback request email templates for small business owners. Build a two-email sequence in 15 minutes that actually gets reviews and replies.
AI customer reply templates for small business: stop writing the same emails twice. Build a reusable library in two hours using ChatGPT.
AI business proposal template for service businesses: build a reusable prompt from your rate card and produce a client-ready proposal in under 10 minutes.
Supplier onboarding checklist small business template — build yours with AI in 30 minutes. Includes a supplier welcome email prompt and finalization steps.
AI win back inactive customers with email sequences written in 15 minutes. This step-by-step guide shows small business owners exactly how to do it.
AI handover document template for small business: a 2-pass prompt sequence that turns raw notes into a complete staff handover doc in under an hour.
AI canned responses for small business customer service: audit your inbox, draft templates with ChatGPT, and build a shared library your team uses daily.
AI invoice follow up email small business: build a 5-stage payment reminder sequence using ChatGPT or Claude. No drafting from scratch, ever again.
AI organize expenses for accountant: turn raw bank data into a clean Schedule C summary your CPA can use immediately — no bookkeeper required.
AI write content brief for freelancer in 10 minutes. Stop wasting time on revisions — this step-by-step method gets your freelancer right first time.
AI write a business partnership proposal in 20 minutes. A plain-English guide for local business owners — with prompts, real examples, and zero tech skills needed.
AI write employee handbook for small business in 3–6 hours. Prompt workflow, 10 section templates, and a $300–$800 legal review beats a $5,000 consultant.
AI product description generator for small business: write 50+ on-brand descriptions fast using ChatGPT, Shopify Magic, or a simple spreadsheet batch.
Use AI to repurpose customer testimonials into website copy, ad headlines, and social posts in minutes. Includes prompts you can copy and use today.
AI write service pricing page for your small business in an afternoon. Clear prompts, real examples, and no copywriter or designer needed.
How to follow up after a trade show with AI — turn your event notes into personalised emails in under 90 minutes, while people still remember meeting you.
AI supplier negotiation script small business owners can build in 30 minutes. Get an opening email and call script before your next contract renewal.
How to write a press release for a small business using ChatGPT or Claude — with prompts, a media pitch template, and a format journalists expect.
Daily report template for small business teams — built with Google Forms, Zapier, and ChatGPT. No coding. Setup in 90 minutes. AI digest in your inbox nightly.
How to write terms and conditions for your small business website using AI — a 2–3 hour process that costs nothing and skips the $500–$3,000 lawyer fee.
How to write a tender response for small business using AI — a step-by-step process that cuts drafting time from 20 hours to under 6.
How to transcribe and summarize sales calls with AI — free setup in 15 minutes using Fathom and ChatGPT. Never misremember a prospect's requirements again.
How to create an employee training quiz with AI — paste your SOP, get 10 questions in 60 seconds, deploy free via Google Forms.
How to ask customers for referrals as a small business owner — use AI to write a referral script and follow-up message in 20 minutes.
How to write standard operating procedures for your small business using AI — exact prompts, tools, and a checklist before you hand the SOP to your team.
How to create a FAQ page from customer questions using AI tools like ChatGPT and Claude — no tech skills needed, done in under 90 minutes.
Use AI to summarize WhatsApp messages and extract action items from team chats. Step-by-step guide with prompts, tools, and automation options.
Use AI to create financial projections for your small business — revenue, expenses, and cash flow — in 2–4 hours. No accountant or coding required.
Use AI to write a welcome email sequence for new clients in 90 minutes. 5-email structure, ChatGPT prompts, and automation setup for small service businesses.
AI client offboarding process for small businesses: build a checklist, email sequence, legal protection prompts, and Zapier automation in under 30 minutes.
Use AI to write Google Business Profile posts for a full month in 90 minutes. Step-by-step workflow with prompts, tools, and scheduling tips.
AI inventory reorder system for small business: build it free in Google Sheets with ChatGPT. Automated email alerts before you run out of stock.
Use AI to write overdue payment letters fast. Build a 5-stage escalation sequence in under 40 minutes — no collections agency needed.
AI to handle customer complaint emails for small business: set up a Gmail + Zapier workflow that drafts replies automatically. Takes about an hour.
Use AI to write a small business grant application — from finding grants to submitting a compliant draft. No grant writer needed.
How to use AI to make an employee schedule for your small business — free tools, a proven prompt template, and a repeatable 10-minute weekly process.
How to use AI to write a business plan for a bank loan — section by section prompts, financial tips, and what lenders actually check.
How to write a message to customers when something goes wrong — use AI to draft a real, human-sounding response in under 10 minutes.
How to use AI to create and analyze a customer survey — write better questions, collect free responses, and turn answers into decisions you can act on.
How to create an upsell script for staff with AI — free, fast, and tailored to your business. No sales trainer needed. Ready in under an hour.
How to write a job offer letter with AI: generate a compliant offer and onboarding checklist in one session, then get it signed the same day.
Use AI to replace team meetings with a written weekly digest. Step-by-step guide for small teams using ChatGPT or Claude — no tech skills needed.
How to use AI to prepare for a difficult conversation at work: role-play prompts, stress-testing, and talking points for small business owners.
How to use AI to write a quote fast: turn your price list into a professional client estimate using ChatGPT or Claude in under 5 minutes.
How to respond to Google reviews with AI using free tools like ChatGPT — plus prompts, workflows, and tips to improve your local search ranking.
How to record job notes with AI without typing — a complete voice-to-text setup for field workers using tools costing $0–$20/month.
Repurpose one blog post into social media content with AI using one prompt. Get 7 ready-to-post assets for LinkedIn, Instagram, Facebook and X in under an hour.
AI summarize contract for small business in under 15 minutes. A step-by-step workflow using ChatGPT or Claude to catch costly clauses before you sign.
AI write business for sale listing copy and buyer FAQ in under an hour. Exact prompts, inputs to gather, and fixes before you publish.
AI chatbot for booking appointments small business guide: choose a no-code tool, build a booking flow, and connect live calendar availability in 2–4 hours.
AI turn blog post into video scripts in under an hour. Pull a full week of ready-to-film Reels and TikTok scripts from content you already have.
How to track competitor prices and promotions as a small business — using free and low-cost AI tools that alert you the moment something changes.
How to write a monthly client report for small business using AI. Turn rough notes into polished updates in under 30 minutes — no account manager needed.
How to write a monthly client report for your small business using AI — a four-step workflow that takes under 20 minutes per client.
Create training materials for seasonal employees fast with AI. Build a full onboarding doc library in under 4 hours — before your busy season starts.
How to create a returns process for small business staff using free AI tools. Build a decision tree and SOP your team can follow without calling you.
How to post job listing to multiple sites as a small business — use AI to write three platform-ready versions from one brief in under 20 minutes.
How to qualify clients before discovery calls using an AI intake form. Build conditional logic screening in 2–4 hours — no coding required.
How to create a reusable proposal template for service business using AI — build it once, customize in 30 minutes, close deals faster.
How to write local Facebook ads with AI that don't sound generic. Give ChatGPT the right local inputs and get copy that sounds like your town, not a template.
Create a loyalty program for your small business with AI in 90 minutes. Use ChatGPT to build rules, rewards, and launch emails — no consultant needed.
Use AI to write employee performance reviews in 45 minutes, not half a day. A structured workflow with prompts, templates, and privacy rules for small business owners.
Use AI to find your most profitable customers: build a client profitability spreadsheet, anonymize it, and segment clients into keep, grow, or fire.
AI expense categorization for small business bookkeeping: clean up transaction notes and hand your accountant a file they can actually use in under an hour.
AI categorize business expenses automatically from raw bank CSVs — no accounting upgrade needed. A repeatable system that cuts monthly categorization to 15 minutes.
AI sales script for small business: use ChatGPT to build a phone script your front desk can actually use — no trainer, no tech skills, 60 minutes.
Use AI to compare supplier quotes as a small business owner. Extract, normalize, and compare vendor contract terms in 90 minutes — no procurement team needed.
AI write About Us page small business owners can actually use. A step-by-step guide to prompting ChatGPT so your About page sounds human — and converts.
Use AI to write a vendor contract without paying $300–$600/hr. A 3-phase workflow that turns any supplier quote into a defensible agreement in under an hour.
Use AI to summarize contracts and client documents in minutes. A practical workflow to extract key terms, flag risks, and cut weekly review time in half.
AI write service pricing page small business: rewrite your service descriptions and pricing tiers so the right clients actually reach out. Step-by-step guide.
Use an AI reels script generator for small business to write, caption, and publish faceless short videos in 30 minutes — no camera, no content strategy needed.
Build an AI knowledge base for your small team in 2–4 hours. Stop answering the same questions — here's a practical setup using Notion AI or ChatGPT.
AI contract review for small business: cut review time to 30 min, flag risky clauses, and avoid costly surprises before you sign.
AI knowledge base for small business: stop answering the same questions. Build a queryable staff wiki in Notion in a weekend — no code required.
How to win back old customers with AI: segment your lapsed list, write win-back emails with ChatGPT, and run a reactivation campaign in about two hours.
Create SOPs from voice recordings using AI in 3 steps. Record a process walkthrough, transcribe it, and let ChatGPT turn it into a ready-to-use SOP in 30 minutes.
Use AI to price your services based on actual costs. This guide covers floor price calculation, market benchmarking, and scenario testing in ChatGPT or Claude.
How to create a custom GPT for your business: a step-by-step guide to building an AI FAQ assistant that answers client questions in your voice, 24/7.
Use AI to create a case study from customer interviews — plus testimonials and social content — in one afternoon. No writing skills needed.
Use AI to clean up messy bookkeeping for your small business — categorize old transactions, fix QuickBooks data, and end tax-season chaos in 4–8 hours.
Use AI to write RFP responses faster without a proposal writer. A 4-step workflow using ChatGPT or Claude — cut drafting time by up to 80%.
AI rewrite service descriptions for your website in 3 steps. Get benefit-driven copy that ranks and converts — without losing your business voice.
Set up an AI chatbot for your small business website with no code. Answer FAQs 24/7 using Chatbase, Tidio, or Dante AI — ready in under 30 minutes.
Use AI to write your small business newsletter in 30 minutes. A step-by-step workflow using ChatGPT or Claude — even when you have nothing to say.
AI cash flow forecast for small business: build a 13-week projection using QuickBooks, ChatGPT, or Claude — no accountant needed. Step-by-step guide.
Use AI to screen resumes for your small business in 3 steps. Cut hiring time by 70% with ChatGPT or Claude — no ATS or tech skills needed.
Learn how to AI analyze sales data for your small business using ChatGPT or Julius AI. Turn raw CSV files into clear, actionable growth strategies today.
Stop wasting hours on rosters. Use an AI employee scheduling tool for small business to automate shifts, track labor costs, and prevent overtime today.
Learn how to use AI to write product descriptions for your small business. Save hours and create on-brand, high-converting copy in minutes.
Learn how to use AI to write Google Business Profile posts consistently. Automate your local SEO strategy, save time, and improve your search rankings.
Learn how to use AI to write a refund policy for your small business. Cut support volume and reduce customer churn with this structured, legal-ready guide.
Master AI product descriptions that sound like your brand voice. Learn how to train ChatGPT to stop writing like a robot and start selling for you.
Learn how to use AI to analyze customer reviews for your small business. Build a repeatable, low-cost monthly report to improve operations today.
Use affordable AI brand monitoring for small business to catch negative reviews before they snowball. Learn the DIY and professional strategies here.
Build an AI social media content calendar for your small business in under an hour. Follow this simple, five-step guide to plan a full month of content.
Stop manual quoting. Use this AI project cost estimate tool for small business to build a faster, more accurate, and repeatable proposal workflow.
Boost retention by using an AI onboarding checklist for new employees. Our step-by-step small business guide turns raw role data into actionable plans.
Learn how to use AI to generate an estimate from a job site photo. Follow this workflow to create accurate project scopes and save hours on every bid.
Learn how to use AI meeting notes and action items for small business to eliminate administrative tasks and improve team accountability automatically.
Use AI thank you messages to customers to save time while boosting loyalty. Learn how to set up an automated, personalized flow using AI and your email tools.
Learn the workflow for using AI assistants to prepare for client meetings and summarize follow-up actions to save hours of administrative work weekly.
Compare the true cost of AI productivity tools for small business teams. Learn how to calculate TCO and choose between ecosystem suites and standalone AI.
Learn how to automate follow-up emails with AI to respond to leads faster. We show you the simple, no-code setup to save time and win more business.
Learn how to write a business grant proposal with AI using Claude or ChatGPT. Draft grant narratives faster with this repeatable prompt system.
AI customer service email replies for small business — set up draft-then-review workflows that cut response time without losing your voice.
AI scan handwritten notes and forms into digital records using ChatGPT, Dext, and Azure. Step-by-step setup to save 6–10 hours per week on data entry.
Build an AI internal knowledge base for small business staff in under an hour using free tools. Turn FAQs, policies, and old emails into instant answers.
AI appointment reminder texts to reduce no-shows — build personalized SMS reminders in under an hour with free prompts for salons, clinics, and service businesses.
AI email summary for small business inbox — choose the right tool, configure priority rules, and build a daily routine that recovers up to an hour of focus time.
AI customer call summary and follow up email workflow: turn transcripts into draft emails, CRM notes, and next steps in one setup.
AI appointment scheduling small business: compare Vagaro vs PocketSuite for salons, solo providers, and clinics before you switch.
Learn how to turn one article into 4 weeks of social posts using AI. Practical prompts, platform tips, and a repeatable workflow for small businesses.
Use AI to write a clear small business job posting that attracts better-fit applicants, cuts fluff, and helps you hire faster with less guesswork.
Learn how to make an AI chatbot for employee training with NotebookLM. Turn PDFs into a searchable staff assistant in under an hour.
Learn how to extract data from email automatically with Zapier and AI, then send clean client details to Google Sheets or your CRM with no code.
Learn how to translate shift notes with AI using a fast workflow that keeps names, times, and safety details accurate for multilingual teams.
Learn how to auto reply to Instagram comments with pricing using ManyChat. Set up instant DMs, avoid spammy mistakes, and capture more leads.
Learn how to create Google Business Profile AI posts fast using job site photos, better prompts, and a simple workflow contractors can repeat weekly.
Stop wasting hours manually checking vendor catalogs. Learn how to compare PDF price lists using AI to spot hidden hikes and negotiate better rates today.
Stop wasting your evenings doing admin work. Learn exactly how to write quotes faster with AI directly from your truck using just your phone and voice.
Stop letting unpaid invoices hurt your cash flow. Learn how to quickly create the perfect AI email template for overdue invoice follow up in under ten minutes.
Learn how to use AI to write SOPs for a small business. Discover simple ways to turn voice notes, videos, and screen recordings into clear staff checklists.
Use AI to practise difficult client conversations with prompts, roleplay, objection handling, and a fast prep workflow before tough calls.
Learn how to respond to Google reviews with AI. Save time and boost local SEO with our copy-and-paste templates. Ready to automate your replies?
Learn how to use AI to write an employee handbook for your small business in one afternoon — then get a legal review for under $800.