AI Prompt Library

Write a Grant Application Community Impact Section

Use this prompt to draft the community and economic impact section of a grant application. Paste in your business profile and the grant program's priority language to ensure the output aligns with what reviewers will score.

Write a Grant Application Project Description and Goals

Use this prompt to draft the project description and goals section of a grant application. It produces a first-person narrative explaining exactly how the grant funds will be used and what measurable results are expected.

Write a Grant Application Need Statement

Use this prompt to draft the problem or need statement section of a grant application. This section explains the gap your project addresses and ties it to the grant program's stated priorities.

Write a Grant Application Business Description

Use this prompt to draft the opening business description section of a grant application. Paste in your prepared business profile and the grant program's stated goals before running it.

Write a Post-Interview Job Rejection Email

Use this prompt when rejecting a candidate who has already completed an interview. It produces a 5–6 sentence email that feels genuinely written, includes one honest role-focused reason, and closes warmly — reducing the likelihood of a negative employer review.

Write a Pre-Interview Job Rejection Email

Use this prompt when rejecting a job applicant before they have interviewed — someone who submitted an application but was screened out before any in-person or virtual interview took place. It produces a short, legally safe, warm rejection ready to send in under two minutes.

Finance

Write a Grant Application Budget Justification

Use this prompt to draft the budget justification section of a grant application. Replace the placeholders with your actual requested amount and itemized costs before running it.

Build a 4-Week Cash Flow Forecast from Invoices and Bills

Use this prompt every Monday after exporting and cleaning your AR and AP reports from your accounting software. Paste your cleaned data above the prompt, then paste the prompt itself to generate a 4-week cash flow forecast, a risk summary, and a list of overdue invoices to chase.

Rewrite Price Increase Letter for a Trade Business

Use this as a follow-up instruction when the AI's draft sounds too corporate or formal for a trade or hands-on service business. Swap in your own business type as needed.

Shorten a Price Increase Letter Draft

Use this as a follow-up instruction when the AI's first draft of the price increase letter is too long and needs to be trimmed.

Price Increase Letter With a Firm, Non-Negotiable Tone

Add this to the base price increase prompt when writing to a client who is a slow payer, difficult to work with, or someone you want to set a firm boundary with around the new rate.

Price Increase Letter for Project-Based Clients

Add this to the base price increase prompt when writing to a project-based client you work with occasionally rather than on an ongoing retainer.

Operations

Rewrite a Sales Objection Response to Sound Empathetic

Use this prompt after reviewing the draft script and noticing that specific sections feel off in tone. Adapt it by swapping in the actual section or objection you want refined — this example targets a pricing objection that comes across as defensive rather than empathetic.

Build a Team Sales Script from Call Patterns

Run this prompt immediately after the pattern-extraction prompt, in the same conversation. It converts the identified patterns into a structured, table-format script that team members can scan and use mid-call without sales training.

Extract Sales Patterns from Call Transcripts

Use this prompt after pasting one or more transcripts from your best closed-won sales calls. It sets the AI up to analyze patterns across calls rather than just summarize them, surfacing the exact language and turning points that made each call successful.

Turn Your Rate Card Into a Client Proposal

Use this as your master reusable proposal prompt after every sales call. Paste your rate card and five post-call notes into the bracketed fields to generate a complete, client-ready proposal draft in under two minutes.

Fix Unclear Task Names in AI Digest Output

Add this line to your weekly digest prompt when your task data includes internal shorthand, ticket IDs, or abbreviations that the AI may misread or misrepresent in the output.

Generate a Weekly Team Task Digest Email

Use this prompt after exporting your task list from a project tool like Asana, ClickUp, Trello, or a Google Sheet. Paste the task data above this prompt, then run it in ChatGPT, Claude, or Gemini to generate a formatted weekly team digest email ready to send before Monday morning.

Marketing

Write a Service Guarantee for Your Website

Use this prompt when you want to write a service guarantee for your small business website. Fill in your service type, price range, your main concern about abuse, and what your customers are typically nervous about before booking.

Reformat Your Brief to Match an Agency Template

Use this when an agency or freelancer has their own preferred brief format and you need to reorganise your existing brief content to match their headings.

Trim a Social Media Brief to One Page

Use this when the AI-generated brief runs longer than one page and needs to be trimmed down to something an agency will actually read in full.

Revise a Section of Your Social Media Brief

Use this as a revision prompt after reviewing the drafted brief when a specific section doesn't accurately reflect your business's tone or style. Replace the details with whatever section and issue applies to you.

Draft a One-Page Social Media Brief from Q&A

Use this prompt after completing the AI interview session across all eight sections to convert your Q&A answers into a finished, ready-to-send one-page brief.

Build a Social Media Brief with AI Interview

Use this at the start of a new AI chat session to kick off a guided interview that builds a social media brief section by section. It's designed to replace the blank-page problem by having AI ask you questions rather than you trying to write from scratch.

Customer Service

Write a Client Offboarding Email That Asks for Referrals

Use this prompt after completing a client project. Paste your raw project notes (brief, emails, deliverables, results) into the chat first, then add this prompt to generate a professional offboarding email that summarises outcomes, asks for a referral, and keeps the door open for future work.

Find Gaps in Your FAQ Using Customer Complaints

Use this after your FAQ draft is complete to identify gaps. Paste in a real complaint email or negative review and the AI will flag missing topics and suggest answers based on what you've already provided.

Turn Customer Emails Into Saved Reply Templates

Use this prompt when you have a batch of similar past customer emails in a single category (e.g. refund requests, shipping questions) and want to convert them into a reusable saved-reply template with subject line options and a personalization cue for your team.

Handle Client Objections to Your New Subscription Pricing

Use this as the fifth and final step to prepare for client conversations before presenting the new pricing model. Keep the output document on hand for actual sales conversations.

Build a Client Appreciation Outreach Calendar from Notes

Use this as a third prompt in the same conversation to build a simple outreach calendar. The output can be added directly to your calendar app with reminder dates so appreciation gestures are timed well.

Generate a Personalised Client Gift Shortlist with Reasons

Use this as the second prompt in the same conversation, after running the extraction prompt. Replace the budget bracket placeholder with your actual budget before sending.

Productivity

Add a Follow-Up Timeline to a Customer Email

Use this as a quick follow-up instruction when the AI draft is missing a timeline or follow-up commitment for the customer.

Quickly Adjust the Tone of an Apology Email

Use this as a quick follow-up instruction when the draft is close but still feels too stiff or corporate.

Replace a Generic Apology Line with Something Real

Use this follow-up prompt when the AI has defaulted to a generic phrase like 'we apologize for any inconvenience' and you need something more genuine.

Shorten a Long AI Email Draft to Three Paragraphs

Use this follow-up prompt when the AI's draft is too long and you need a tighter, more readable email.

Make an AI-Written Email Sound More Personal

Use this follow-up prompt when the AI's first draft sounds too formal or press-release-like and you need it to sound more human.

Identify Which FAQ Answers Can Be Shortened

Use this when your generated FAQ feels too long or dense. Paste in the full FAQ draft and let the AI identify which answers can be trimmed without sacrificing the core message.

Technology