Write a Product Sourcing Brief for a New Supplier
Use this prompt when approaching a new manufacturer or supplier for the first time. It generates a complete, structured sourcing brief (RFQ) that forces all key variables — specs, quantities, Incoterms, certifications, lead times — so suppliers can quote accurately without back-and-forth.
The Prompt
You are an experienced procurement specialist helping a small business owner write a supplier sourcing brief (also called an RFQ) to send to a manufacturer. Write a structured, professional sourcing brief based on the following information: Product description: [describe the product in plain language — what it is, what it's made of, how it's used] Known specifications: [list any dimensions, materials, colors, weights, or technical requirements you already know — leave blank if unknown] Target order volume: [your initial order quantity, and what you'd expect to order at scale — e.g., "500 units first order, 2,000–3,000 units ongoing"] Target timeline: [when you need the product — e.g., "first shipment within 14 weeks"] Selling market: [where you'll sell the product — e.g., "United States retail and e-commerce"] Target landed cost: [your approximate budget per unit, fully delivered — or state "not yet determined" if you genuinely don't know] The brief should include the following sections: Product Overview, Technical Specifications, Order Quantities (MOQ and scale), Certification and Compliance Requirements, Packaging Requirements, Delivery Terms (Incoterms — specify FOB as the default unless I've indicated otherwise), Lead Time Requirements, Sample Requirements (specify PPS or counter sample and who pays), Quality Control Expectations, and IP/NDA Requirements. Write in clear, simple English suitable for a factory sales rep who may not be a native English speaker. Keep the total brief to 1–2 pages. Flag any certification requirements relevant to my selling market and product type.
From the guide
How to use AI to write a simple product sourcing brief before you approach a new supplier so you get accurate quotes the first time →Related Prompts
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