Weekly Client Project Status Update Email Template
Use this prompt at the start of your template-building session to generate a complete weekly client project status update email template tailored to your specific business type, project length, and client audience.
The Prompt
I run a [type of service business — e.g., web design agency, bookkeeping firm, marketing consultancy, landscaping company]. My typical project lasts [length — e.g., 4–8 weeks / 3 months / ongoing retainer]. My clients are [describe them — e.g., small restaurant owners with no technical background / mid-size law firms / local contractors]. Please create a weekly project status update email template my team can fill out in about 10 minutes. The template should: - Be written in a [tone — e.g., warm and professional / friendly and casual / formal] tone - Include exactly five sections: (1) what was completed this week, (2) what's planned for next week, (3) any decisions or information we need from the client, (4) current status against timeline and budget, and (5) one clear next action with a deadline - Use fill-in-the-blank brackets like [INSERT TASK COMPLETED] so my team just replaces the brackets with facts — they don't have to write from scratch - Include a sentence starter for each section so the person filling it in knows what kind of information to put there - Add a brief word-count or length guide for each section (like "2–3 sentences max") so team members don't over- or under-write - Include a conditional line in the timeline/budget section: one version for "on track" and one version for "slightly delayed," so the sender just deletes the one that doesn't apply The client should be able to read the whole thing in under two minutes.
From the guide
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