Write a Cancellation and No-Show Policy for Clients
Use this as your main starting prompt to generate a full cancellation policy, a short SMS/email version, and a one-sentence footer — all in one shot. Fill in your business type, appointment value, notice window, fee structure, and preferred tone before running it.
The Prompt
You are helping me write a client-facing cancellation and no-show policy for my [type of business — e.g., hair salon / coaching practice / mobile nail service]. My average appointment value is $[X]. I want to require [24/48/72]-hour notice for cancellations. For late cancellations or no-shows, I charge [a flat fee of $X / X% of the service value]. My tone should be [warm and relationship-preserving / firm and professional / friendly but clear]. Please write three things: 1. A full policy (4–6 sentences) for my booking page or website. 2. A short version (2–3 sentences, under 50 words) for my booking confirmation SMS or email. 3. One sentence I can add to the footer of every booking confirmation email. For each version, use the "sandwich" structure: start with something that shows I value my clients, state the rule plainly with exact amounts and timeframes, then end with a warm note about how I handle genuine emergencies or exceptions. Use plain language. No legalese. Active voice only.
From the guide
How to use AI to write a simple cancellation or no-show policy that clients actually read and accept before booking →Related Prompts
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