Write a Client Offboarding Email That Asks for Referrals
Use this prompt after completing a client project. Paste your raw project notes (brief, emails, deliverables, results) into the chat first, then add this prompt to generate a professional offboarding email that summarises outcomes, asks for a referral, and keeps the door open for future work.
The Prompt
You are helping me write a professional end-of-project summary email to send to a client. I've pasted my project notes above. Please write an email that: - Opens with a warm, genuine sign-off on the project (not generic) - Includes a brief, specific summary of 3–5 key outcomes or deliverables from the project - Has a short paragraph reminding them what I do and who I help (so they know who to refer me to) - Includes a specific, low-friction referral ask — personalise it based on the client's industry from my notes - Ends with a short "what's next" paragraph mentioning how we could work together again - Keeps the whole email to 200–350 words, warm and professional in tone - Does not use corporate filler phrases or anything that sounds like a template Client's name: [NAME] My business/service: [WHAT YOU DO IN ONE LINE] Client's industry: [THEIR INDUSTRY]
From the guide
Using AI to write a simple end-of-contract summary for a client so offboarding feels professional and referrals actually follow →Related Prompts
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