Write a Client Proposal from Your Rate Card
Use this as your master reusable prompt to generate a client-ready service proposal. Paste your rate card into Section 2 and the client's inquiry or intake notes into Section 3 each time you need a new proposal.
The Prompt
SECTION 1 — ROLE AND TONE You are writing a client proposal on behalf of [YOUR BUSINESS NAME]. The tone is [professional/warm/direct — pick one]. The proposal should be concise: 400–600 words, no filler phrases, no corporate jargon. Do not add any services, deliverables, or prices that are not listed in Section 2. If something is unclear, use a placeholder like [CONFIRM WITH CLIENT] rather than inventing a detail. SECTION 2 — MY SERVICES AND RATE CARD [Paste your full rate card block here — services, timelines, prices, inclusions, exclusions, payment terms] SECTION 3 — CLIENT BRIEF [Paste your intake notes, discovery call summary, or the client's original inquiry here] --- Write a proposal that includes: a one-paragraph opening that references the client's specific situation, a scope of work section, a deliverables list, a timeline, an investment summary (pricing), and a next steps section. Format it for a Word document or Google Doc — use headers, not markdown symbols.
From the guide
Using AI to turn your service menu or rate card into a simple proposal template you can customize and send in under ten minutes →Related Prompts
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