Define a Role Scope for a New Hire
Use this as your opening prompt after completing your brain dump notes. It turns your business pain points into a structured role scope when you're hiring for a position you've never filled before.
The Prompt
I run a [type of business] with [number of employees and rough revenue context]. I'm considering hiring someone to handle [problem area]. I currently spend approximately [X hours per week] on this myself, and it's taking time away from [higher-value activity]. Here is what I struggle with most: [list 3–5 specific pain points]. My budget for this role is approximately [$X/year or $/hour]. Based on this, what role am I actually describing, and what should their core responsibilities be? Please draft a role scope with a one-sentence purpose statement, 5–7 core responsibilities, and the skills this person must have versus skills that would be nice to have.
From the guide
Using AI to write a simple position description for a role you've never hired before so you know what you're actually looking for →Related Prompts
Convert a Position Description Into a Job Posting
Use this after your position description is finalized to quickly produce a candidate-facing job posting that preserves all the specificity you built in the internal document.
Challenge Your Job Description Before You Post It
Send this as a follow-up after the AI produces its first position description draft. It surfaces over-scoping, under-scoping, and missing details like reporting structure and decision-making authority before they become hiring problems.
Add a Vendor or Client Introduction Task to Onboarding
Use this as a follow-up prompt when the AI has omitted the vendor or client introduction step, which is commonly left out of AI-generated onboarding checklists because large-company training data handles it differently.
Rewrite a Corporate Onboarding Checklist for Small Business
Use this as a follow-up prompt if the generated checklist feels too generic or reads like a large-company HR template, to push the AI toward simpler, more actionable language suited to a small business.