Set Up Business Context for Employee Handbook
Paste this business context block at the start of every new AI chat session before running any section prompts. It gives the AI the specific details it needs to produce relevant, accurate output rather than generic filler.
The Prompt
I'm creating an employee handbook for my business. Here are the details to use throughout: - Business name: [Your Business Name] - Business type: [e.g., retail boutique / HVAC company / marketing agency] - State of operation: [State] - Number of employees: [Number] - Employment type: [all full-time / mix of full-time and part-time] - Pay schedule: [weekly / biweekly / semimonthly] - Benefits offered: [list what you offer — PTO, health insurance, retirement, etc., or 'none currently'] - Any specific policies I want to include: [e.g., remote work policy, vehicle use policy] Keep the tone professional but plain — written for employees without college degrees as well as those with them. Do not use legal jargon. Flag any section where state law may require specific language or where I should consult an attorney.
From the guide
Using AI to write a simple employee handbook for a small business without an HR consultant →Related Prompts
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Use this as a follow-up prompt in the same conversation after reviewing the ambiguities list the AI returned in the first pass. Paste in your answers to each flagged gap before finalizing the SOW draft.
Draft a Client Scope of Work from a Raw Brief
Use this prompt at the start of a new client project to generate a full scope of work document from a raw client email or brief. Paste it into Claude or ChatGPT after collecting your client inputs, verbal notes, and standard terms.
Extract Action Items from Recurring Team Meeting Transcripts
Use this enhanced version of the extraction prompt for recurring meetings like weekly standups or client check-ins. The added context line prevents completed tasks from last week from being re-listed as new assignments, and the extra rule biases uncertain decisions toward Unresolved Items.
Extract Action Items and Decisions from Meeting Transcript
Use this prompt after exporting a speaker-labeled transcript from Zoom, Fathom, or any meeting recording tool. Paste this prompt at the top of a new chat, then paste the full transcript immediately below it to extract structured action items, decisions, and unresolved items.