Extract Action Items and Decisions from Meeting Transcript
Use this prompt after exporting a speaker-labeled transcript from Zoom, Fathom, or any meeting recording tool. Paste this prompt at the top of a new chat, then paste the full transcript immediately below it to extract structured action items, decisions, and unresolved items.
The Prompt
You are processing a business meeting transcript for a small business owner. Your job is to extract three things with precision: 1. Action items — List every task that was assigned or agreed to. Format each one as: - Who: [Name of the person responsible] - What: [Specific task, described in plain language] - By when: [Deadline if stated; write "Not specified" if no date was given] - Priority: [High / Medium / Low — infer from urgency language in the transcript] 2. Decisions made — List every decision that was reached and agreed to by the group. One sentence per decision. Include who made or confirmed each decision if clear from the transcript. 3. Unresolved items — List every question, discussion point, or potential decision that was raised but NOT resolved by the end of the meeting. These need follow-up. Rules: - Do not invent tasks. Only include items explicitly mentioned in the transcript. - If a task was raised but no one accepted ownership, flag it under Unresolved Items, not Action Items. - Keep descriptions brief and specific. No summaries of conversation, no filler. Transcript begins below: [PASTE TRANSCRIPT HERE]
From the guide
How to use AI to turn a recorded team meeting into a clean set of action items and decisions without a minute-taker →Related Prompts
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