Write a Post-Interview Job Rejection Email
Use this prompt when rejecting a candidate who has already completed an interview. It produces a 5–6 sentence email that feels genuinely written, includes one honest role-focused reason, and closes warmly — reducing the likelihood of a negative employer review.
The Prompt
Write a professional job rejection email for a small business. The candidate interviewed for the role of [JOB TITLE] on [DATE OR "recently"]. We've decided to move forward with another candidate. The one non-specific, role-focused reason we're not selecting them: [INSERT ONE BRIEF REASON — e.g., "we selected a candidate with more hands-on experience in [relevant area]"]. The tone should be respectful and human — this person gave us their time. Keep it to 5–6 sentences: acknowledge the interview, share the decision, give the brief reason, wish them well, and optionally invite them to apply for future roles if appropriate. Do not reference any personal characteristics. Sign off from [YOUR NAME] at [COMPANY NAME].
From the guide
How to use AI to write a simple job rejection email that treats candidates well so your reputation as an employer doesn't take a hit online →Related Prompts
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