AI Prompts for Admin
23 free, copy-paste-ready prompts for admin. Pick one, paste it into ChatGPT or Claude, and put it to work.
Write a Grant Application Community Impact Section
Use this prompt to draft the community and economic impact section of a grant application. Paste in your business profile and the grant program's priority language to ensure the output aligns with what reviewers will score.
Write a Grant Application Project Description and Goals
Use this prompt to draft the project description and goals section of a grant application. It produces a first-person narrative explaining exactly how the grant funds will be used and what measurable results are expected.
Write a Grant Application Need Statement
Use this prompt to draft the problem or need statement section of a grant application. This section explains the gap your project addresses and ties it to the grant program's stated priorities.
Write a Grant Application Business Description
Use this prompt to draft the opening business description section of a grant application. Paste in your prepared business profile and the grant program's stated goals before running it.
Write a Post-Interview Job Rejection Email
Use this prompt when rejecting a candidate who has already completed an interview. It produces a 5–6 sentence email that feels genuinely written, includes one honest role-focused reason, and closes warmly — reducing the likelihood of a negative employer review.
Write a Pre-Interview Job Rejection Email
Use this prompt when rejecting a job applicant before they have interviewed — someone who submitted an application but was screened out before any in-person or virtual interview took place. It produces a short, legally safe, warm rejection ready to send in under two minutes.
Review and Stress-Test Your Terms and Conditions Draft
Use this after completing your initial T&C draft to run a second-pass quality review. Paste the full draft back into the chat before sending this message to catch contradictions, unenforceable clauses, and jurisdiction-specific issues.
Add E-Commerce and Payment Clauses to Your T&Cs
Use this as a follow-up message in the same chat session if your website sells products, services, or subscriptions. Send it after receiving the initial T&C draft to add e-commerce and payment-related clauses.
Write a Terms and Conditions Page for Your Website
Use this as your opening message to start drafting a Terms and Conditions page from scratch. Fill in the bracketed fields with your specific business details before sending.
Follow-Up Email After a Difficult Staff Conversation
Use this after the conversation script and objection prep are complete. It generates a follow-up email to send to the employee shortly after the difficult conversation, documenting what was discussed and what happens next.
Cut a Grant Section to an Exact Word Count
Use this when a drafted section is significantly over the word limit. It aggressively trims length while preserving the most relevant, specific content — useful when the polish pass alone isn't enough.
Polish a Grant Section to Hit the Word Limit
Use this on each completed grant section as a final polish pass. It trims length to meet word limits without stripping out the specific numbers and details that matter most to reviewers.
Check Grant Application Alignment With Funder Goals
Use this after all grant sections have been drafted in the same chat session. It identifies weak, generic passages across the full application so you know exactly where to add business-specific detail before submitting.
Draft a Single Grant Application Section
Use this after completing the intake interview, once for each grant application question. It produces a focused draft for a single section while preventing the AI from hallucinating figures, and keeps language aligned with the funder's own terminology.
Interview-Style Grant Application Intake
Use this after the AI has confirmed its summary of the grant guidelines. It turns the AI into an interviewer that draws out your business details one question at a time, so you have strong raw material before any drafting starts.
Analyze Grant Guidelines Before Writing
Use this after pasting the full grant guidelines into your AI chat. It forces the AI to analyze and summarize the funder's priorities before any drafting begins, so the application stays aligned with what reviewers are actually scoring.
Add California AB5 Independent Contractor Classification Language
Add this instruction to your initial prompt or as a follow-up if your business operates in California, where AB5 requires contracts to clearly support independent contractor status under the ABC test.
Add New York Freelance Isn't Free Act Compliance Language
Add this instruction to your initial prompt or as a follow-up if your business operates in New York and the contract value meets the $800 threshold covered by the Freelance Isn't Free Act.
Add Independent Contractor Tax Status Clause
Use this follow-up prompt to add IRS-compliant language that clearly distinguishes the contractor from an employee, reducing misclassification risk.
Strengthen Termination Clause with Pro-Rated Payment
Use this follow-up prompt to strengthen the termination clause so it specifies exactly how partial payment is calculated if the project is cancelled before completion.
Revise IP Clause to Include Work-for-Hire Language
Use this follow-up prompt after reviewing the initial contract draft if the IP clause is vague or does not use the legally significant phrase 'work made for hire'.
Draft a Freelancer Contract for a One-Off Project
Use this as your opening prompt to generate a first draft of a contractor agreement. Fill in the bracketed fields with your specific project details before sending.
Write Employee Handbook Acknowledgment Page
Use this prompt to generate the acknowledgment page employees sign to confirm they have received and read the handbook — a critical record to have in the event of a dispute.