Extract Action Items from Recurring Team Meeting Transcripts
Use this enhanced version of the extraction prompt for recurring meetings like weekly standups or client check-ins. The added context line prevents completed tasks from last week from being re-listed as new assignments, and the extra rule biases uncertain decisions toward Unresolved Items.
The Prompt
You are processing a business meeting transcript for a small business owner. Your job is to extract three things with precision: 1. Action items — List every task that was assigned or agreed to. Format each one as: - Who: [Name of the person responsible] - What: [Specific task, described in plain language] - By when: [Deadline if stated; write "Not specified" if no date was given] - Priority: [High / Medium / Low — infer from urgency language in the transcript] 2. Decisions made — List every decision that was reached and agreed to by the group. One sentence per decision. Include who made or confirmed each decision if clear from the transcript. 3. Unresolved items — List every question, discussion point, or potential decision that was raised but NOT resolved by the end of the meeting. These need follow-up. Rules: - Do not invent tasks. Only include items explicitly mentioned in the transcript. - If a task was raised but no one accepted ownership, flag it under Unresolved Items, not Action Items. - Keep descriptions brief and specific. No summaries of conversation, no filler. - When in doubt about whether a decision is final, flag it under Unresolved Items rather than Decisions Made. Context: This is a weekly [team standup / client check-in]. Previous action items that appear in the transcript as "updates" have already been completed unless otherwise noted. Focus only on new commitments and new open questions. Transcript begins below: [PASTE TRANSCRIPT HERE]
From the guide
How to use AI to turn a recorded team meeting into a clean set of action items and decisions without a minute-taker →Related Prompts
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