Draft a Structured Staff Policy Section
Use this after the AI has asked its clarifying questions and you have answered them. It instructs the AI to produce a structured first draft using the six required components of a complete policy section.
The Prompt
Now draft the policy section using the six-part structure: purpose statement, scope, definitions, the policy rules (numbered), exceptions, and consequences for non-compliance. Use plain language throughout — this should be readable by a new hire with no industry background. Keep the entire section under 500 words.
From the guide
How to use AI to write a simple staff handbook section for a new workplace policy without an HR consultant or legal template service →Related Prompts
Add a Vendor or Client Introduction Task to Onboarding
Use this as a follow-up prompt when the AI has omitted the vendor or client introduction step, which is commonly left out of AI-generated onboarding checklists because large-company training data handles it differently.
Rewrite a Corporate Onboarding Checklist for Small Business
Use this as a follow-up prompt if the generated checklist feels too generic or reads like a large-company HR template, to push the AI toward simpler, more actionable language suited to a small business.
Restructure a Flat Onboarding List Into Five Phases
Use this as a correction prompt in the same conversation if the AI returns a flat list instead of the five-phase structure (Before Day 1, Day 1, Days 2–5, End-of-Week-1 Check-in, Days 8–30).
Find Documentation Gaps Before a New Hire Starts
Use this as a follow-up prompt in the same conversation to identify gaps in your existing documentation before the new hire's first day, so you can prepare materials they'll need rather than fielding repeated questions.