Interview AI Before Writing a Staff Policy
Use this at the very start of a policy-writing session, before any drafting begins. It prompts the AI to interview you about your specific business situation so the resulting policy is tailored rather than generic.
The Prompt
I need to write a [name the policy — e.g., remote work policy / AI tool use policy / PTO policy] for my small business. Before you draft anything, ask me the questions you need answered to write a policy that's specific to my situation. Ask about: business type, number of employees, state/jurisdiction, how the policy will be enforced, and any edge cases I'm already worried about. Ask me one set of questions at a time.
From the guide
How to use AI to write a simple staff handbook section for a new workplace policy without an HR consultant or legal template service →Related Prompts
Add a Vendor or Client Introduction Task to Onboarding
Use this as a follow-up prompt when the AI has omitted the vendor or client introduction step, which is commonly left out of AI-generated onboarding checklists because large-company training data handles it differently.
Rewrite a Corporate Onboarding Checklist for Small Business
Use this as a follow-up prompt if the generated checklist feels too generic or reads like a large-company HR template, to push the AI toward simpler, more actionable language suited to a small business.
Restructure a Flat Onboarding List Into Five Phases
Use this as a correction prompt in the same conversation if the AI returns a flat list instead of the five-phase structure (Before Day 1, Day 1, Days 2–5, End-of-Week-1 Check-in, Days 8–30).
Find Documentation Gaps Before a New Hire Starts
Use this as a follow-up prompt in the same conversation to identify gaps in your existing documentation before the new hire's first day, so you can prepare materials they'll need rather than fielding repeated questions.