Write a Staff Process Guide from a Brain Dump
Use this prompt after recording and transcribing a spoken brain dump of a recurring task. It converts raw, unstructured notes into a formatted, staff-ready process guide with all seven sections including common mistakes and a completion definition.
The Prompt
You are an operations manager at a small [type of business — e.g., "residential cleaning company"] writing a staff process guide for a new employee with no prior experience in this role. Here is my raw brain dump of how we handle [task name]: [Paste your transcript or notes here] Turn this into a formatted process guide with the following sections: - Process name - Purpose (1–2 sentences on why this task matters) - Who is responsible - Tools and materials needed (as a bullet list) - Step-by-step instructions (numbered, with sub-steps where needed) - Common mistakes and how to avoid them - Done when (how we know this task is complete and correct) Write at a clear, simple level. Assume the reader has never done this task before. Do not add steps that are not in my notes — if something is unclear, flag it with [NEEDS CLARIFICATION] rather than inventing a detail.
From the guide
How to use AI to write a simple internal process guide for a task you keep doing yourself because no one else knows how →Related Prompts
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