Generate a Weekly Team Task Digest Email
Use this prompt after exporting your task list from a project tool like Asana, ClickUp, Trello, or a Google Sheet. Paste the task data above this prompt, then run it in ChatGPT, Claude, or Gemini to generate a formatted weekly team digest email ready to send before Monday morning.
The Prompt
Here is a list of tasks exported from [name your tool]. Each row includes: task owner, task name, due date, current status, and any blockers. For each team member, do the following: 1. List their top 3 priorities for this week, in order of due date. 2. Flag any tasks that are overdue or marked as blocked, and state the blocker plainly. 3. Write in plain language — short sentences, no jargon. The whole digest should be skimmable in under 2 minutes. Format the output as an email body with each team member as a section header. Start with a one-line summary of the week (e.g., "5 tasks due this week, 1 overdue, 2 blocked"). Do not include tasks with no due date or tasks marked complete.
From the guide
Using AI to build a simple weekly team task digest from your project tool or inbox so everyone knows their priorities without a Monday morning meeting →Related Prompts
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