Write Client Communication Templates for Business Disruption
Use this to generate ready-to-use client communication templates that can be stored in your continuity plan and sent by whoever steps in during an emergency, without requiring judgment calls under pressure.
The Prompt
Write two short email templates for my situation: one to send to active clients explaining I'm temporarily unavailable and who to contact, and one to send to any clients with outstanding deliverables or pending work. Keep both under 150 words. Match the tone to a [professional services / trade / retail] business.
From the guide
How to use AI to write a simple business continuity plan so your operation doesn't stop if you're sick or unavailable for a week →Related Prompts
Write a Client Offboarding Email That Asks for Referrals
Use this prompt after completing a client project. Paste your raw project notes (brief, emails, deliverables, results) into the chat first, then add this prompt to generate a professional offboarding email that summarises outcomes, asks for a referral, and keeps the door open for future work.
Find Gaps in Your FAQ Using Customer Complaints
Use this after your FAQ draft is complete to identify gaps. Paste in a real complaint email or negative review and the AI will flag missing topics and suggest answers based on what you've already provided.
Turn Customer Emails Into Saved Reply Templates
Use this prompt when you have a batch of similar past customer emails in a single category (e.g. refund requests, shipping questions) and want to convert them into a reusable saved-reply template with subject line options and a personalization cue for your team.
Handle Client Objections to Your New Subscription Pricing
Use this as the fifth and final step to prepare for client conversations before presenting the new pricing model. Keep the output document on hand for actual sales conversations.