Price Increase Letter for Long-Term Clients
Use this prompt when writing a price increase letter to a long-term client (2+ years) for a moderate rate increase of 5–15%. It produces a warm but direct email that acknowledges the relationship without being apologetic.
The Prompt
Write a professional price increase letter for a small [industry] business. Here are the details: - Service provided: [describe your service] - Client relationship: [X years], [any notable project or outcome] - Current rate: [amount and structure] - New rate: [amount and structure] - Effective date: [date] - Reason for increase: rising costs of [software/labor/overhead] and continued investment in [specific capability or quality] - Tone: warm and direct — confident, not apologetic - Length: 3 short paragraphs, email format - Do not over-explain or include phrases like "I'm sorry to inform you" or "I hope you understand." State the change, explain briefly, affirm the relationship, and close clearly.
From the guide
Using AI to write a simple price increase letter to existing clients without losing them →Related Prompts
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Rewrite Price Increase Letter for a Trade Business
Use this as a follow-up instruction when the AI's draft sounds too corporate or formal for a trade or hands-on service business. Swap in your own business type as needed.
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Use this as a follow-up instruction when the AI's first draft of the price increase letter is too long and needs to be trimmed.