AI Prompts for Productivity
13 free, copy-paste-ready prompts for productivity. Pick one, paste it into ChatGPT or Claude, and put it to work.
Add a Follow-Up Timeline to a Customer Email
Use this as a quick follow-up instruction when the AI draft is missing a timeline or follow-up commitment for the customer.
Quickly Adjust the Tone of an Apology Email
Use this as a quick follow-up instruction when the draft is close but still feels too stiff or corporate.
Replace a Generic Apology Line with Something Real
Use this follow-up prompt when the AI has defaulted to a generic phrase like 'we apologize for any inconvenience' and you need something more genuine.
Shorten a Long AI Email Draft to Three Paragraphs
Use this follow-up prompt when the AI's draft is too long and you need a tighter, more readable email.
Make an AI-Written Email Sound More Personal
Use this follow-up prompt when the AI's first draft sounds too formal or press-release-like and you need it to sound more human.
Identify Which FAQ Answers Can Be Shortened
Use this when your generated FAQ feels too long or dense. Paste in the full FAQ draft and let the AI identify which answers can be trimmed without sacrificing the core message.
Reformat Meeting Action Items into a Table
Use this as a follow-up prompt in the same chat after running the meeting transcript extraction prompt. It reformats the action items into a table you can copy directly into Asana, Trello, Notion, or a Google Sheet.
Fix Apologetic Tone in a Price Increase Letter
Add this instruction to any of the price increase prompts when the AI output contains apology language or hedging phrases. Use it as an addendum to your original prompt before re-running.
Shorten an AI-Generated Price Increase Letter
Add this instruction to any of the price increase prompts when the AI output is too long. Use it as an addendum to your original prompt before re-running.
Adjust Tone in a Business Summary Prompt
Add this sentence to the main summary prompt when the default output tone doesn't match how you communicate with your partner — either too stiff or too informal.
Fix Generic AI Output by Asking for Specific Details
Use this follow-up prompt if the initial supplier onboarding documents come back too generic — for example, if the AI used vague phrases like 'payment terms as agreed' instead of the specific terms you described in your original prompt.
Reuse a Content Brief Template for New Projects
Use this once you have a completed brief you're happy with. Strip out the project-specific details, save the headings as a template, then use this prompt to quickly generate a new brief for future freelance hires.
Shorten a Partnership Proposal Email Draft
Use this as a follow-up prompt when the AI's draft is too long — typically when the output runs to 400–500 words and you need a concise email the recipient will actually read.